velobench

About

We built velobench because we needed better tools for scheduling service and keeping up with customers.

It was built and tested inside real working bike shops — to cut down on mistakes, keep customers in the loop, and make service run the same way every time.

Customer booking a bike service at the counter using velobench

Our Commitment

The tools we were using had the customer side of service backwards. CRM, work coordination, and follow-up were afterthoughts bolted onto a register — and none of it talked to the POS.

velobench handles that side and writes everything back to Lightspeed, so it fits the way the shop already runs — no migration, no second system to babysit, and nothing priced for an enterprise that isn't yours.

What This Means in Practice

Clearer operations. Fewer surprises.

Forms that match how your shop works

Build your own intake forms, assessment checklists, and service templates instead of bending your process to fit someone else's.

Updates customers read, without the busywork

Send a status update or a photo over webchat or email in a couple of taps — and every message stays on the customer's record.

Reminders that don't feel like spam

Reach customers when their bike is actually due, with messages they opted into — not a quarterly blast to the whole list.

How it holds up day to day

Built for a real service counter, not a slide deck.

Service coordination

Surface what matters before it becomes a problem:

  • Outstanding customer questions
  • Where the technician's findings don't match the intake
  • What to cover before you call the customer

Catch the problem mid-service, not at pickup.

Multi-location ready

Run more than one counter without losing the thread:

  • Local technician context
  • Shop-level visibility
  • Centralized reporting

Each counter keeps its own context; you keep the whole picture.

Standard service forms

Build the forms your shop actually uses:

  • Intake protocols
  • Assessment templates
  • Warranty documentation
  • Safety checklists

The same checklist every time means less slips through.

Communication that sticks

Keep customers in the loop without piling on busywork:

  • Clean email updates
  • Clear expectations
  • Service notes on the record

Customers always know where their bike stands.

Why we built it

Less time fighting the tools. More time on the bikes.

  • Fewer errors and re-dos
  • Margin you don't leak
  • Technicians who aren't buried in admin
  • Customers who trust the shop
  • Service that runs the same way every time

velobench covers the whole job, end to end:

IntakeDiagnosticsWaiversRepairCommunicationRemindersWarranties

Questions about velobench?

We're happy to get on a call and talk it through — no script, no pressure.

Tell us how your shop books and runs service today, and we'll show you where velobench fits.

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